Understanding Compliance and Business

If you are a business owner, you probably know that there is a lot to juggle.  You’re in charge of not only yourself and your expenses, but the pay and conduct of all your employees as well.  That is part of why instituting compliance training of some sort is so important for the atmosphere in the office.

Disagreements are bound to happen.  After all, not everyone in the world can get along.  However, you can take steps to mitigate any complete disasters before they happen.  One of the best ways to prevent this is by educating your staff.

What is Compliance?

If you are unfamiliar with the term, hopefully I can help you to better understand it.  You may want to start by reading this page: https://www.osha.gov/successstories.  If you get some general background information about the laws from the United States Occupational Safety and Health Administration, you will be better equipped to select the proper training for your business.

The term is pretty much what it sounds like, though.  It means to adhere to the rules of the organization you represent.  This applies to any regulations from external sources as well.  Usually, teaching of these parameters is mandatory for employees.

There are two types that you should learn about.  The first is corporate.  This extends to any rules from the industry you are in, as well as the laws on a federal, state, and local level.

Next is regulatory.  What falls into this category is the efforts that each organization makes to adhere to the prior regulations, as well as any additional ones that they set themselves.  You should educate workers on both types to ensure no rules are broken.

How Does Training Work?

If you’re unfamiliar with the process or have only heard negative things about that, you might be reluctant to organize it.  However, while it can seem like it will be boring, there are plenty of ways to spruce it up so that people pay attention and have a good time learning.  It just takes some planning!

When organizing compliance training, start with what your goals for it are.  What do you want to teach your workers, and what do you want to place the most emphasis on?  This will, of course, be up to your discretion.  I would recommend focusing on risk management, though, to save yourself trouble in the long run.

There are a few key components to a successful workshop like this.  Make sure that you include a few basic principles.  First, detail the rules and regulations of your company.  Everyone needs to walk away from the session with a good understanding of them.

Next, inform them of all government laws.  This includes anything from OSHA and other federal organizations.  However, you should also explain the ones that your state has, and any on a local level as well.  Some municipalities have different laws, after all, so the more details you can give the better.

After that, you should emphasize the type of work environment that you want.  There is a lot of research out there that shows that a positive environment can actually increase productivity levels.  Cooperation between coworkers is encouraged as well.  So, having an office that is open and understanding, where employees feel safe reporting any violations, is critical.

Finally, you should outline some of the consequences of violations.  The reputation of the company is at stake.  So, everyone in attendance should know what will happen if the rules are broken both on an individual and a business-wide level.  This is especially important for laws that are not followed.

How Can You Make It Exciting, though?

This is the biggest struggle of making a workshop like this.  How can we make it not boring for those listening?  Well, you might want to start with doing a bit more than just a slideshow.  While those are great vectors for teaching, they should be supplemented.

You should also keep in mind that presenting is a skill. However, if you do not want to do it all on your own, there are other options you can take as well.

Something many businesses are doing today is setting up online compliance training sessions.  These are designed to be engaging and informative.  Employees can take their time learning on their own and even be tested in some cases to ensure they understood and paid attention throughout. 

It might seem risky to leave your workers to their own devices with something so important, but if you select the right program, there should not be any issues.  I would say some sort of evaluation following the course is a good idea, just to ensure that no one can click through in five minutes without learning.