The Occupational Safety and Health Administration (OSHA) monitors businesses to ensure that they are following workplace safety laws and complying with their regulations. If you’re a business leader expecting a visit, typical elements of this inspection will include confirming that you’ve provided safety training and a workplace free of hazards to keep your employees safe. Because of the demanding nature of these inspections, it can be a daunting prospect to have a visit to your business from the OSHA, but in this article, we’ll break down some of our top tips to help you prepare.
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Train Employees for an Inspection
The first thing to do when preparing for an OSHA inspection is to make sure that you’ve trained your employees correctly to get them ready for a visit. Discussing with each employee what their role will be at the inspection is a simple step that you can take to ensure that everyone feels ready to discuss their responsibilities and how they keep the workplace safe. You can even designate specific individuals to be the main contacts for an OSHA inspector to understand your business in more detail.
Keep Any Documentation Accessible
Another thing to prioritize before your inspection is keeping any important documentation accessible, and making any designated individuals aware of its location in the workplace in case you aren’t available during the visit. Any documents should be compliant with the current safety laws and updated regularly to ensure that your business is consistently hitting the safety standards.
Optimize the Environment for Inspection
During an inspection visit, there may be times when the inspector needs to interview individual employees about their experiences and discuss how safety standards are upheld at the company. By making sure that there is a dedicated space for employee interviews, and that all rooms are clearly labelled, you can help the inspection to run as smoothly as possible. This is also a great time to check that any hazardous areas are clearly signposted.
Work Directly with Safety Experts
While you might be confident that your business meets current OSHA regulations and abides by the workplace safety laws, the changing nature of these laws might leave your organization inadvertently falling behind and putting you and your employees at risk of failing an inspection. This can have a devastating impact on your business, with large fines being imposed on companies or individuals that aren’t up to standard. To prevent any risk to your business, it’s worth investing in professional OSHA compliance services that can keep track of your business’s adherence and support you to stay compliant with your employer responsibilities.
Although an impending OSHA inspection can be a daunting prospect, as long as you follow these top tips, you’ll find yourself coming into the visit confidently, safe in the knowledge that you have taken every precaution to pass the inspection through the implementation of rigorous workplace safety practices. By training employees in advance, regularly updating documentation and working directly with experts who can manage your compliance, you can breeze through your next visit and bolster the trust of your employees and investors.