Introduction
No matter what industry you’re in, the ability to manage remote teams and employees is vital. Whether you have a large team spread across multiple time zones or just one remote worker, there are some strategies that can help improve efficiency and reduce stress for both parties involved. Here are some ways to make sure your remote team stays productive:
Start with a positive mindset.
- A positive mindset is one of the most important things you can bring to your team, and it’s the foundation for all other productive behavior.
- If you start with a negative attitude, everything else will be tainted by that negativity. Your employees will not feel comfortable working with you or sharing their ideas with you if they see that your default reaction is to judge them negatively.
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Don’t micromanage.
You can’t micromanage your remote teams if you want them to be productive. Even if you’re not able to visit them in person, try giving them some freedom when it comes to completing tasks for the company. Encourage your employees by telling them that you trust their judgment and believe in their abilities.
You might also consider letting your team have some space to work from home or elsewhere outside the office. This may sound counterintuitive since most people associate productivity with being around others who are working on the same project, but this isn’t necessarily true for all types of tasks. In fact, some research suggests that allowing employees flexibility in where they work could actually increase both overall output and employee happiness over time!
Lastly, give them room make mistakes while they’re learning new methods of doing things without fear of punishment — even though it may take longer at first until they get used to working remotely
Consider your tools.
As you begin this process, it’s very important to consider the tools you use. They should be easy to use and understand, easy to access, easy to learn how to use, shareable with others and collaborative. Finally, they should also be able to track your team’s progress so that you have a clear idea of what everyone is working on at any given time.
Use frequent communications to build trust.
- Don’t leave people in the dark.
- Don’t assume they know what you’re thinking.
- Ask for feedback freely and often, particularly if it’s negative.
- Ask for help whenever you need it—even if that means asking your entire team to stop what they’re doing and find a solution with you right now! You’ll build trust by showing that you can handle big challenges together as a team, even if there are no immediate consequences for failure (because of course there aren’t). This is especially important when coordinating across multiple time zones or cultures—it may take some getting used to at first but it will pay off in the long run.*
Set clear expectations and new work routines.
Your team is remote, but that doesn’t mean your office needs to be any less organized. Establishing clear expectations and new work routines will help keep projects moving along smoothly and ensure that everyone’s on the same page in terms of their responsibilities.
Your first step toward setting clear expectations is making sure you know what you need from your team members. Are there certain skills or qualities that are especially important for this project? How much time will each person spend working on it? What kind of feedback should they be giving you at different stages in the process?
Once everyone understands their roles and what’s expected of them, establish a routine for keeping each other updated on how things are going throughout each project’s development cycle—it could be weekly updates or even daily check-ins via Slack or email, depending on the type of project. This way if anything comes up with one member’s workload or schedule (or whatever else), other members will know what needs immediate attention while also keeping track themselves so they don’t fall behind either!
Be empathetic, but stay focused on priorities.
As a remote team leader, you must be empathetic. For example, you might need to remind yourself that your team members are working from home or in another country and may not have access to the same resources as you do. Or perhaps they’re facing personal challenges that can affect their work performance, like a sick child at home or a spouse who’s out of work.
Your job as team manager is to look out for everyone’s best interests while also maintaining focus on priorities and goals—and this can be challenging when things go wrong (which they will). At times like these, it’s important not only to listen but also set boundaries around where you draw the line on accepting responsibility for other people’s problems; otherwise those issues can quickly become distractions that get in the way of productivity and progress toward goals.
Empathy is an important part of being an effective communicator with anyone, including other employees on your team or even customers who are angry about something (or sometimes even just being polite). But empathy doesn’t mean we should take responsibility for every issue someone brings up; rather it means understanding where someone else is coming from so we can respond appropriately with kindness but also firmness when necessary—and ultimately help them move forward instead of holding them back through our own inaction.
You’ll need both compassion and self-awareness if you want yourself make sure there aren’t any issues related specifically
Reinforce team values, mission and purpose.
It’s easy to think that your team values are the same as its mission and purpose, but in reality, those are different concepts. A mission is an organization’s reason for being, while a purpose describes the ways in which you want to impact the lives of others. Meanwhile, a value is an internal belief or standard held by employees—it doesn’t have anything to do with how people feel when they interact with you.
When it comes down to it, missions and purposes will change over time as companies grow and evolve (which is why they should be revisited every few years). But if you want your remote teams to be successful long term—and if you want them working together on projects effectively—then you need everyone involved in setting goals for themselves on what their personal values are going forward.
Create opportunities for employee connection.
One of the most important things you can do for your remote teams is create opportunities for employee connection. This is easy to do and can lead to a lot of positive results, including increased productivity and engagement.
One way to encourage social interaction is through virtual communities. You can create one by offering your team the option of joining a community on Slack or Yammer, which are both free communication platforms that allow teams to collaborate with each other in private groups. This can help employees feel more connected with their coworkers and build relationships outside of work hours.
Another important step is providing opportunities for team members to connect with customers or clients on social media channels like Instagram or Facebook (depending on what type of business you run). You could also host an event where everyone gets together in person if possible!
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In these challenging times, it’s important to go above and beyond for your employees
The times are a-changing. The world is changing. It’s important that you go above and beyond for your employees in this challenging time.
There are many ways to ensure their productivity is up, but there are also some key things that you can do to make sure they stay on track with what needs to be done.
Make sure you’re setting the right expectations for yourself and others, keep them motivated and engaged throughout the day, provide enough resources so they can get work done efficiently, help them manage their workload so it doesn’t become overwhelming or unhealthy (both physically and mentally), keep them feeling safe as well as happy with their job situation at all times
One key part of making sure you’re doing all these things? Digital coaching. It’s the best way to make sure you’re keeping your team on track and keeping your company going in the right direction.
Conclusion
We hope that this guide has helped you understand the necessary steps to take in order to boost the productivity of your remote teams. If you have any questions or suggestions on how we could improve it, please reach out!